There is nothing quite as fun as planning a summer event, and the right event decorations set just the right tone from the outset. Since summer events often occur in the open, decorations must also withstand sun, heat and wind. When the right selection is made, event decor can easily help people navigate through the space and create opportunities for moments everywhere they look.
Table of Contents
- What is Decoration in Event Management?
- Types of Event Decorations
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Top 5 Event Decorations for Summer Events
- 1. Greenery & Floral Decor
- 2. Lighting Decor
- 3. Functional Decorations
- 4. Tabletop & Detail Decorations
- 5. Interactive & Experiential Decor
- How to Plan Event Decor
- How to Decorate a Large Space for an Event
-
Summer Event Decorations Ideas
- Corporate Summer Party
- Wedding / Engagement
- Restaurant / Hotel Summer Patio
- Pool Party
- Backyard Summer Party
- Pro Tips For Summer Event Decorations
-
Frequently Asked Questions about Summer Event Decorations
- What are the 5 elements of a special event?
- Are artificial hedge walls suitable for outdoor summer events?
- Can I reuse the artificial hedge walls after the event?
- My venue is extremely windy — what backdrop should I avoid?
- Are balloons OK for summer events?
What is Decoration in Event Management?
Many people think decoration is only about looks. In reality, it also supports many parts of event planning. So, decoration is a key element for both indoor and outdoor summer events.
Set the Mood
Decoration helps set the mood of the event. It sets the style and theme as soon as guests arrive. The right decor lets everyone know what kind of experience they can expect.
Organize the Space
Decoration also helps shape the layout. Pathways, dividers and simple markers guide guests through the area. When that space is tidy and easy to navigate, the event has an organized, calm feel.
Showing the Style or Brand
Next, decoration helps express the identity of the event. Corporate events may reflect brand colors or a product theme, while private events may highlight a couple’s style or a personal message. This also helps guests recognize the meaning behind the celebration.
Provide Practical Features like Shade or Privacy
Finally, decoration can offer a functional purpose. Events often need shaded areas and private corners so that guests can take a break. The environment can be safer and more comfortable, especially on hot summer days.
Types of Event Decorations
All types of event decoration serve a distinct purpose, combined together they create a well-rounded and immersive environment.
●Ambience Decor
Ambience decor sets the mood. Lighting, color and greenery are what most people notice first, so those elements make an early impression.
Simple lighting such as string lights, lanterns or soft uplights are warm and inviting. Colors appear in table settings, fabrics, banners and accents. Greenery and florals also play a big part. Many planners add a fresh, seasonal touch with hedge panels, flower walls or plant displays. Background music from outdoor speakers or soft water features can also create a calm atmosphere.
●Functional Decor
As most summer activities take place outside, structures providing shade are also often included as part of this grouping. Small canopies, pergolas or large umbrellas provide shade for guests. Seating layouts, such as chairs, benches and lounge setups help divide the area into clear zones. Partition walls, such as boxwood panels or tall hedge walls, help separate sections for dining, photos or activities. Elements like clear signs guide guests toward entrances, seating areas, and photo spots.
●Interactive Decor
Interactive decor invites guests to take part in the event. Popular options include photo booths, selfie corners and activity stations. Many use greenery walls, flower panels or neon signs to create fun and sturdy photo moments.
Food and drink stations can also be interactive. A snack table or drink bar gives guests a place to gather and connect.
●Branding Decor
Branding decor links the event to a company, host or couple.Corporate events may use logo signs, brand colors or printed backdrops. Weddings may feature monograms or color-matched flower walls.
Hedge walls and boxwood panels are often used as display surfaces because they create a clean, simple background for signs and photos. Strong branded decor works well for events where photos or videos will be shared later.
Top 5 Event Decorations for Summer Events
Summer events often rely on decorations that work well in both open spaces and partially shaded areas. These are the 6 top categories of event decorations for summer.
1.Greenery & Floral Decor
Greenery and floral play a major role in many summer event decorations because it brings life, color and freshness to a space.
●Artificial hedge walls
Artificial hedge walls form walkways, block unwanted views or shape photo zones. These hedge walls stay fresh looking in heat and humidity, so they are ideal for summer party decoration setups. They also pair well with signs, neon lights and floral accents.
●Hedge and boxwood panels
These are lightweight greenery sheets designed to cover plain walls, fences or event backdrops. Unlike freestanding artificial hedge walls, these panels do not create structure or separate zones. Rather, they are surface decoration for texture and color. Event planners frequently use them to liven spaces, conceal unattractive finishes and create backdrops for bars, food stations or photo corners.
●Fake plant walls
Fake plant walls add layers of texture by combining different leaves, shapes and tones. These event decorations often follow tropical, fern filled or mixed greenery designs that match the energy of warm weather events. Fake plant walls also work nicely behind drink stations, DJ booths or photo corners, especially when planners want a lush but low maintenance design.
●Flower walls
Flower walls remain a favorite for many celebrations because they act as striking visual points. They are often placed near entrances, cake tables or gift tables to highlight key areas. Many hosts also use them as event decorations for photos, since they help capture bright and colorful pictures. Popular artificial flower walls for the summer include rose walls and peony walls. They also come in many colors, making them easy to match with ceremonies like weddings, birthdays or corporate events.
●Table floral décor
Table floral decor helps bring greenery and flowers down to guest level. Simple arrangements, whether artificial or real, make dining tables feel warm and inviting. Summer events often use citrus inspired pieces, small vases with bright colors or soft greenery to match the surrounding decorations. Fresh flowers can wilt quickly outdoors, so many planners choose a mixed fresh-and-artificial approach to maintain the look throughout the event.
2.Lighting Decor
Lighting plays an important part in many summer event decorations because it shapes the look of the space during late afternoon and evening hours.
●String lights
String lights contribute a warm, welcoming glow to the space. Because they have crossover appeal for casual and formal parties, many planners hang them above seating areas, fences or across open yards. Additionally, string lights can direct guests to where they need to go, like dining areas or lounges. Along with pergolas or hedge walls, they help contribute to the overall design and create a sense of place at an event.
Since they provide steady light without producing heat, they remain a reliable choice for warm weather.
●Uplights
Uplights help highlight tall structures and important decorative pieces. When placed at the base of a wall or backdrop, they shine light upward to create depth and contrast. They work well behind artificial hedge walls, boxwood panels or flower walls because they draw attention without overpowering the display. Many planners choose simple warm tones for early evening events and brighter colors for lively celebrations. As uplights require only a small amount of floor space, they fit easily into tight spaces.
●LED neon signs
These signs come in custom shapes or phrases that match the theme. Since neon signs glow brightly, they make great additions to photo areas and serve as a strong event backdrop decoration. As LED signs stay cool and safe to touch, they work well for both indoor and outdoor events.
●Lanterns
While string lights stretch across ceilings or open-air spaces, lanterns focus their light in smaller areas. This helps create cozy corners, highlight walkways or add soft detail near lounge seating.
Another advantage is the variety of styles available. Metal lanterns offer a classic look, while wooden frames feel more rustic. Paper lanterns help bring color and personality to the event. They come in round, oval or folded shapes, and can be found in warm shades, pastel tones or bright festive colors.
●Pool lights
When placed around the edge of a pool or floating on the surface, these lights add movement and reflection. They also help draw attention to the pool area, which often becomes a natural gathering spot during warm summer evenings. They also do not need much space.
3.Functional Decorations
Functional decorations help support the comfort and structure of a summer event.
●Shade structures
These structures include canopies, pergolas and large umbrellas. Since summer events often last several hours, these structures help maintain comfort throughout the day.
Pergolas are popular because they give both shade and height. Their open frames let air move through, which helps guests stay cool on warm days. They also create cozy lounge spots. Many planners add string lights or soft fabric to make the space feel calm and welcoming.
Tents and canopies offer simple shade. They can cover dining tables, activity zones or seating areas, and they come in many sizes. Small canopies work well for food or drink stations, while large tents can cover bigger groups. However, because they use fabric, they may move in the wind or trap heat on very warm afternoons.
●Clear signage
Clear signage helps guests locate entrances, restrooms, seating zones and activity stations. Signs can be simple boards, informative panels or decorative pieces attached to hedge walls or boxwood panels. Many planners use matching fonts so the signs fit the overall design of the event.
●Cooling zones with fans or misters
These zones often include fans, misters or shaded seating areas. When placed near food stations or resting spots, they encourage guests to stay comfortable and hydrated. Cooling zones are especially important for outdoor celebrations that last throughout the afternoon.
4.Tabletop & Detail Decorations
These small pieces add personality to each table and help match the theme across the venue.
●Tablecloths
Many planners choose light fabrics for casual events and thicker materials for formal gatherings. Tablecloths can match the theme color or add a soft contrast to the main decorations. Also, they help protect tables from spills and scratches.
●Rattan chargers
Rattan chargers bring a warm, natural look to summer table settings. They match well with greenery, floral pieces and soft lighting, so they fit easily into many summer party decoration styles. Chargers also help frame the plates and make each setting feel more complete.
●Citrus centerpieces
Citrus centerpieces add freshness and color to the event. Lemons, limes and oranges are often placed in glass bowls or arranged with small floral pieces. They also give an instant summer feel. These centerpieces also pair well with garden themes, tropical themes and modern outdoor designs.
●Vases, candles, accents
These help fill gaps on the table. Many planners use clear glass vases for a clean look or colored glass for a more playful style. Candles work well for evening events because they offer a soft glow. Accent pieces, such as napkin rings or small place cards, help personalize the table for each guest.
5.Interactive & Experiential Decor
These pieces encourage guests to explore, take photos and enjoy shared activities.
●Photo booths with hedge backdrops
When paired with artificial hedge backdrops, they become sturdy, attractive stations that work well in bright outdoor light. Hedge backdrops also support signs, props and themed accessories without appearing cluttered. Since guests often take many pictures, these areas become natural gathering points. Photo booths also serve as an effective event backdrop decoration, especially when planners add neon signs or floral accents.
●DIY drink station
A DIY drink station allows guests to build their own beverages. These stations often include fruit, herbs and simple mixers that match the season. Drink stations also help reduce long lines because people can serve themselves. Since these setups are easy to decorate, planners often add small floral pieces or citrus accents to tie them into the rest of the event decorations.
●Guestbook flower wall
Create a guestbook flower wall that is both beautiful and interactive. Rather than signing a book, guests pen well-wishes on small cards and clip them to a wall covered in flowers. This results in an expanding wall throughout the event. And with the interactivity, they are even more unforgettable. Guestbook flower walls are great for private events as they gather personal notes from visitors.
●Selfie corners
Selfie corners provide guests with a more relaxed photo option for quick pictures. These corners take less room than standard booths, so they can be placed near entrances or on walkways. Neon signs help to make them hard to miss and add whimsy, cheer and brightness.
How to Plan Event Decor
While every event is different, there are a few key steps that nearly every planner uses to help keep the planning process organized. First, you want to define the event style and purpose.
1.Define the Event Style and Purpose
Some celebrations are formal while others are relaxed. A corporate gathering may need clean lines, brand colors and organized stations. A birthday or summer party may call for bright designs and playful accents. Once the purpose is clear, the event decorations can follow a theme that fits the atmosphere. This step also helps you choose a color palette, layout style and overall visual direction.
2.Review the Space Layout
Outdoor venues often include wide open areas, while indoor or mixed spaces may need more structure. When you review the layout, look for places where guests will gather, walk or rest. This helps you decide where to place seating, food stations and activity zones. It also helps you plan spots for summer party decoration pieces such as hedge walls, flower walls or lighting structures.
3.Identify Must-Have Functional Needs
Shade is essential for outdoor summer gatherings, while clear signage helps guide guests through the venue. Some events need privacy walls, and others require photo zones or cooling areas. When you identify these needs, you can plan event decorations that support both comfort and movement. This step also helps prevent last minute issues.
4.Design Zones For Different Activities
Zones might include dining areas, photo corners, lounges and activity stations. Dividing the space helps the event feel organized and easy to navigate. You can use boxwood walls, hedge panels or simple signage to form clear sections. Each zone should also match the overall theme so the event feels unified. With zones, guests also move naturally from one area to the next, which helps with organization.
5.Choose Materials That Fit the Setting
Outdoor events need materials that can handle sun, heat and wind. Artificial hedge walls, boxwood panels and faux flower displays work well because they stay bright and steady all day. Indoor or shaded areas can use lighter and more delicate pieces. When choosing materials, think about how they look with the lighting, colors and textures in the space.
6.Plan Installation and Timing
Some decorations, especially large structures or lighting setups, take more time to install. Smaller pieces, like table décor, can be added closer to the event. Creating a simple timeline for deliveries, setup and final checks helps prevent delays. This makes sure everything is ready when guests arrive.
How to Decorate a Large Space for an Event
Large venues can feel empty if they are not decorated with care. Therefore planners rely on layout strategies that make the area feel full, organized and visually interesting.
●Divide the Space
This creates purpose within the space and prevents guests from gathering in only one area. You can form these sections using boxwood walls, hedge panels or simple fabric dividers.
Hedge Walls For Sections
Hedge walls are especially useful when dividing a large event space. They create natural looking boundaries without making the area feel closed off. In large outdoor settings, hedge walls can outline major zones such as dining areas, entertainment sections or lounge clusters.
Tall Plants and Focal Walls
When added to open venues, they draw the eye upward and make the area feel more complete. Fake tropical trees or tall greenery pieces are popular choices because they add height without needing maintenance. Focal walls, such as flower walls or themed boards, help anchor key locations like the entrance, the bar area or the main stage.
●Add Layers
Adding layers is another helpful strategy for large event design. This means combining different heights and textures in one area.
Mix Tall Plants, Mid-Height Walls, and Table Décor
Large spaces can feel empty when all the decorations sit at the same height. Therefore, planners often mix tall plants, mid height walls and table decor to create a layered look. This approach adds depth and helps the event decorations feel complete from every angle. Tall plants, such as fake tropical trees, bring height and fill the upper part of the venue. Mid height structures, including hedge walls or boxwood panels, help shape pathways and separate activity zones. Table decor brings detail to the lowest level and supports the theme through floral pieces, candles or small accents.
Use Lighting To Add Dimension
Lighting helps define edges, highlight focal points and guide people through the venue. When lighting is placed at different heights, it adds depth to the space and makes the venue feel more dynamic. Since lighting works well with greenery and floral pieces, it ties the overall design together.
●Repeat Elements
Repeating certain decorative items helps bring unity to a large event space.
Rows Of Hedge Walls
Repeating hedge walls is an effective way to bring structure to a large venue. When several panels are placed in a row, they form a clear path that guides guests from one area to another. This repeated pattern also fills empty space without making the event feel crowded.
Groups Of Lights
Using matching groups of lights helps create balance in wide spaces. When the same style of lanterns, string lights or uplights repeats throughout the venue, the event decorations feel more connected. This technique also helps brighten corners or open areas that may otherwise feel too empty. Light groups can be placed along walkways, above dining tables or around focal points to draw guests into different areas.
●Add Large Décor Pieces
Items such as oversized floral displays, tall greenery structures or bold thematic props can anchor important areas of the event. When placed near entrances or gathering spots, these pieces help guests understand where main activities will happen. Large decor pieces also support summer party decoration themes by adding color, height and texture. Since big elements catch attention quickly, they help the event feel full and lively even before smaller decorations are added.
Pergolas
Pergolas are particularly effective in large outdoor spaces, aiding in the process of filling up big empty spaces. A broad lawn or open patio can seem too wide open; a pergola puts its boundaries on the yard and defines an outdoor living area. They come in many sizes. A smaller pergola could provide a reading nook or lounge. A big one can make a dining zone or a shady meeting area. Several pergolas in a row can even direct guests from one area to the next.
Louvered pergolas are very helpful for summer events. During hot afternoons, the louvers can tilt to block strong sun while still letting air flow through. This keeps guests cooler and makes the area more comfortable. At night, the louvers can open for fresh air or close a little to support lights.
Big Signage Walls
Large signage panels help deliver clear messages in spacious venues. They are often used for welcome greetings, brand displays or directional guides. They are also easy for guests to see from far. Large signage also works well for sponsor displays at corporate events. In large spaces, signage helps reduce confusion about where to go.
●Create Focal Points
A strong focal point helps guide attention and brings balance to the design.
Main Hedge or Flower Wall Backdrop
Big backdrops made from hedge panels or floral walls fill a large space with strong color and clear shape.
A hedge provides for neat lines and a solid background. That adds form to open lawns or spacious patios. It can also highlight signs, neon words or branding. A floral backdrop works differently. It filters, softens, and adds personality to what might feel plain. One large focal point of brightly colored flowers can be used in lieu of several smaller decorations because the color will be evident throughout the entire space.
Both options help reduce the empty feeling that large venues often have.
Central Lighting Cluster
A central lighting cluster works differently from walls or floral pieces because it fills vertical airspace, which is often empty in large venues. Big outdoor areas usually lack overhead structure, so grouping lights creates height and depth. This makes the venue feel more complete from top to bottom. At night, the lighting cluster becomes the heart of the event. It gives guests a visible point to gather around and adds warmth across a wide area. In very large spaces, this lighting effect helps prevent dark or empty sections and makes the entire venue feel alive.
Summer Event Decorations Ideas
Summer events come in many forms, and each type benefits from specific event decorations that match the mood and purpose of the celebration.
●Corporate Summer Party
A corporate summer party usually needs a balance of fun and professionalism. As a result, planners often focus on clean layouts, brand elements and comfortable seating.
Logo Boxwood Wall
A logo boxwood wall works well as both a branding display and a photo backdrop. The clean green surface highlights company colors and supports clear signage. Since boxwood can handle warm weather, it remains fresh throughout the event. It also acts as a practical event backdrop decoration that encourages guests to take photos.
Brand Color Flower Wall
A flower wall in company colors helps reinforce identity. This wall can appear at the entrance or behind the main stage. With bright and coordinated flowers, the venue feels both festive and cohesive.
Pergola Lounge Zone
Creating a shaded lounge is important for long outdoor events. A pergola with soft seating gives guests a comfortable place to relax during networking breaks. Adding greenery or string lights helps tie the lounge area to the rest of the event decorations.
●Wedding / Engagement
Weddings and engagement celebrations often use soft colors, romantic lighting and natural textures. Because of this, floral and greenery pieces play a major role.
White Flower Arch
A white flower arch is a timeless choice for wedding entrances or ceremony locations. It creates a clear focal point and works beautifully for photos. Artificial versions help maintain shape and color during warm weather.
Boxwood Aisle Backdrop
A boxwood backdrop at the end of the aisle creates a structured and elegant frame for the ceremony. It supports floral accents and signage while staying stable outdoors.
Summer Floral Wall
A bright summer floral wall brings color to the celebration and often becomes the most popular photo area. It also pairs well with soft fabrics and candlelit aisles.
●Restaurant / Hotel Summer Patio
Patio events usually combine dining, conversation and outdoor scenery. Decorations should enhance comfort while keeping the space open.
Privacy Artificial Hedge
Artificial hedge walls help block street views and create a calm, enclosed atmosphere. They also improve photos by giving diners a clean background.
Warm Lantern Lighting
Lantern lights provide soft illumination that blends nicely with evening dining. They help create a warm and inviting atmosphere without overwhelming the space.
Tropical Fake Plant Installations
Tropical greenery adds height and texture to patios. Since fake plants require no watering, they stay attractive throughout the season.
●Pool Party
Pool parties rely heavily on bright colors and summer themed accents. Decorations should highlight the water and create a playful mood.
Tropical Fake Plant Wall
A tropical plant wall matches the light and cheerful tone of pool events. It also acts as a great event backdrop decoration for photos.
Citrus Themed Flower Wall
A citrus themed flower wall combines bold colors with refreshing summer vibes. It works well for party entrances or drink station backdrops.
Shade Pergola
Because poolside areas receive strong sunlight, adding a pergola helps guests stay comfortable. It also provides a structure for string lights or hanging decor.
●Backyard Summer Party
Backyard events often feel relaxed and personal. Decorations should support comfort, movement and simple photo opportunities.
Hedge Wall for Privacy
A hedge wall helps separate the party area from the rest of the yard. It also improves the visual layout and supports signage or lights.
DIY Photo Zone with Neon and Greenery
A DIY photo corner encourages guests to take fun pictures. When neon signs and greenery walls are combined, the backdrop becomes lively and memorable.
Festive String Lights
String lights add charm to backyard parties. They brighten the space once the sun sets and create a friendly atmosphere that suits casual gatherings.
Pro Tips For Summer Event Decorations
Summer events can be beautiful and memorable, yet they also come with heat, wind and long daylight hours.
●Outdoor Décor Must Be Wind-Proof
Wind is one of the most common challenges during summer events. Artificial hedge walls, boxwood panels and weighted bases work better than lightweight fabric backdrops. These sturdy pieces stay upright even when the wind picks up. It also helps to choose clips, ties and anchors designed to hold items in place. When decor is secured properly, guests can enjoy the event without interruptions or safety concerns.
●Avoid Real Flowers For All-Day Outdoor Events
Real flowers may look fresh at the start, but they often wilt under strong sun and warm temperatures. Since summer events can last many hours, artificial flower walls, faux arrangements and mixed floral designs offer a more reliable choice. These pieces stay bright and beautiful the entire day. They also photograph well, which makes them perfect for any event backdrop decoration.
●Always Prepare Shade
Shade is essential for guest comfort. Tents, pergolas, canopies and large umbrellas help reduce heat and allow guests to relax longer. When shade structures are combined with greenery or string lights, they become attractive features instead of simple coverings. Shade also protects table decor, food stations and photo areas from direct sunlight.
●Always Include a Photo Zone
Guests love taking pictures during summer celebrations. Because of this, every event should include at least one photo zone. Hedge walls, flower walls and plant panels make excellent backdrops, especially when paired with neon signs or themed props. A photo zone also increases engagement and makes the event feel more interactive. Since photos are often shared online, a strong backdrop helps create lasting memories and supports the theme of the event.
●Choose Reusable Décor
Reusable decor saves time and money while still helping the event look polished. Artificial hedge panels, boxwood walls, LED signs and lanterns can all be used again for future gatherings. These items also work for many themes, such as weddings, corporate events or backyard celebrations. When decor is flexible, planners can adjust layouts easily and make changes without starting from scratch. This approach reduces waste and helps create event decorations that feel both stylish and practical.
Frequently Asked Questions about Summer Event Decorations
1.What are the 5 elements of a special event?
While there are no universal 5 elements, many experts state that special events should consider theme, venue, entertainment, food and event decorations. The theme sets the style, while the venue provides the space. Energy comes with entertainment, and food brings people together. Décor at the event assists in tying it all together, as it aids in the look and feel of the celebration, as well as establishing its flow. When these five elements are thoughtfully planned, the gathering feels structured, fun and purposeful.
2.Are artificial hedge walls suitable for outdoor summer events?
Yes, artificial hedge walls are very suitable for outdoor summer events. Good quality ones stay evergreen for years even in heat, humidity or strong sunlight. Since they do not wilt, they look fresh for the entire celebration. Those in planters often come with additional weights, which makes them safer for windy venues. These fake hedge walls are an ideal solution for privacy, zoning as well as photo sections and they work with so many summer party decoration themes. Since they are also easy to clean and reuse, artificial hedge walls are a practical choice for planners.
3.Can I reuse the artificial hedge walls after the event?
Yes, artificial hedge walls can be reused many times. They stay in good condition because they do not need water, trimming or special care. After the event, they can be cleaned, stored and used again for future celebrations. This makes them cost effective and environmentally friendly. Since they match many types of event decorations, they are useful for weddings, corporate gatherings, birthdays and seasonal parties. Reusable decor also reduces waste and gives planners more flexibility.
4.My venue is extremely windy — what backdrop should I avoid?
You should stay away from thin material backdrops and flimsy frame stands. These things can bend or even fall over when the wind kicks up. Rather, select weighted hedge walls, packed boxwood panels or aluminum frames. These items are stable and safe for use during the duration of your event. They're still beautiful event backdrop decor in combination with flowers or signs, however there is no risk of them falling over. Wind planning can help prevent wind damage and protect guests.
5.Are balloons OK for summer events?
Balloons can be part of summer celebrations, but they should also come with a warning. Balloons, particularly dark-colored ones, may be more likely to pop on high-temperature days. If balloons are involved, they should be near the set-up time to avoid damage from heat. It’s also a good idea to put them in shaded spots.
Many planners choose alternatives such as fabric accents, lanterns or greenery because these options stay stable throughout the day. Although balloons add color, more durable decorations often work better for long outdoor celebrations.
Finishing Thoughts
Summer celebrations provide lots of opportunities to get creative and the perfect event decor brings each idea to life. With strategic decisions, planners can manipulate the mood, direct traffic and carve out comfortable spaces for guests to gather. With the right materials and careful zone planning, any location can be a memorable backdrop.Ready to make your space as unique as you are?